Transparency

Community Meeting

Site options reviewed with a potential alternative for future years; current site confirmed for this year. Legal workstreams progressing on IP, GDPR, and ticketing contracts. Symbolic shift to pre-production mode announced. Ticket launch targeted for the following week. Board’s Go statement discussed. Volunteer recruitment push and grassroots marketing plans outlined. BM Regional status being explored. Video recording available.

Attendees: ~75 community members at peak including board, leads, and community members

Board Meeting

Legal counsel update with resulting recommendations adopted. Go statement unanimously approved and published. Ticketing dependencies outlined with target to open sales the following week. Standing communications agenda item added. Asset sourcing and administrative support discussions ongoing.

Present: Pablo, Daniel, Ben, Ward, Michelle, Chris + legal counsel + production manager

Board Meeting

Board ratified the go decision for a July 7–12 event after the community vote (65% Yes), approved legal support negotiations (5,700 EUR + VAT, with extension and milestone terms), renewed production support, and set next-step timelines for ticketing and MetaLeads coordination.

Present: Ben, Peter, Pablo, Chris, Ward, Daniel, Michelle, Victor + legal counsel + production manager

Emergency Board Meeting

Short meeting to reach quorum for two urgent approvals: power of attorney for Pepe to sign external agreements on behalf of NCA, and resolution to open a bank account with three authorized signatories.

Present: Daniel, Pablo, Ben, Chris, Michelle (quorum)

Community Meeting

External legal discussions progressing with two contracts under review; goal of signing one by end of next week. Successful test of Ticket Taylor ticketing platform (saving $10–15K in fees). Event name poll with 25–30 suggestions coming soon. Governance working group presented go/no-go info pack based on 33 interviews; community poll open until Sunday. Daniel called for decentralization and organizational design volunteers.

Board Meeting

All pending collaborator applications approved. Event name rank-choice poll approved to proceed. Pepe to lead external relations strategy. Organizational decentralization discussed — board to ask community for help. Ticket sales projections and refund policy flagged for deeper discussion.

Present: Daniel, Pablo, Ben, Chris, Victor, Michelle, Peter + legal advisor + production consultant

Board Meeting

External discussions progressing; community update being prepared. Power infrastructure consolidation underway with new volunteers. Humans app voting mechanism rolled out. Bylaws amendment for asynchronous voting initiated. Event permitting process reviewed with Comarca. Board prioritised immediate communication of positive progress over waiting for comprehensive update.

Present: Ben, Chris, Daniel, Michelle, Pablo, Peter, Victor, Ward + legal advisor + production consultant

Community Meeting

Production advancing with vendor quotes and permit preparation. Humans volunteer platform nearing launch. Legal update on revised asset procurement proposal. Governance Working Group outlined go/no-go decision process with community poll opening Feb 24–25. Board approved ~40 new collaborators (71 total). Community name vote with ~300 suggestions to go out by Monday. Full transcript and video recording available.

Attendees: 67 community members at peak including board, leads, and community members

Board Meeting

30 new collaborators approved. Membership criteria agreed in principle. Director liability and insurance discussed with quotes to be obtained. Asset procurement proposal sent and acknowledged. Art grant website paused pending IP review. Go/no-go process timeline confirmed with community poll expected 24–25 February.

Present: Ben, Chris, Daniel, Pablo, Peter, Ward + legal advisor + production consultant

MetaLeads Meeting

First cross-departmental MetaLeads check-in. Departmental autonomy confirmed with board serving legal/permit role. Cantina facing recruitment gaps; Creativity needs finance clarity; Participant Wellness fully staffed and in a strong position. FIST volunteer system being prepared, Humans app operational. Vendors engaged pending NIF number.

Attendees: Ward D., Daniel T., Ben D., Prosper B., Siri T., Daniela S., Shauna B., Peter D., Tyche S., Melody

Participant Wellness Team Meeting

Leadership transition: Daniel T. stepping down as Meta Lead, Anna T. taking over. Team introductions and role mapping. Discussed Ohana House operations and child protection requirements, Safer Space cabin protocols, automated low-income ticket system, and integrating the vacant Harm Reduction lead into Inclusion. Welfare proposing three-lead structure.

Attendees: Anna T., Daniel T., Chris T.O., Fran A., Tilke W., Yllza B., D MAC, Patrick L.

Board Meeting

Full quorum (all 8 members). Production consultant confirmed event operationally viable for July 7. Board seeking further legal review on draft IP agreement. Discussed container access urgency, community communication transparency, and insurance/liability compliance. Streamlined meeting notes publication to 3 approvals.

Present: Daniel, Pablo, Ben, Peter, Chris, Michelle, Victor, Ward + legal advisor + production consultant

Barrio Survey Results

Anonymised results from the barrio commitment survey (~100 responses, 42+ barrios). 24 barrios (~900 people) definite yes, 9 mixed, 9 undecided, 1 no. Includes breakdown by barrio, reasons for uncertainty, community voices on the skip-year debate, and key takeaways. Presented at the community meeting.

Responses: ~100 from barrio leads and camp members

Community Meeting

Production update from consultant showing event preparation on track. Barrio survey results presented (24 definite yes camps). Demo of new Humans volunteer management app. Governance Working Group introduced for go/no-go decision process. Discussion on event naming, external relations, and board diversity. Full transcript, chat log, and video recording available.

Attendees: ~40+ community members including board, leads, and camp leads

Board Meeting (Working Session)

Working session without quorum. Discussed asset procurement status, event name selection process, community FAQ publication, board diversity commitment, and communications lead access. Agreed to engage GDPR advisor for data compliance.

Present: Daniel, Peter, Pablo, Michelle

Board Meeting

Agreed to survey barrio leads for go/no-go decision. Approved 26 new collaborators. Established four-member quorum for publishing sanitised minutes. Board members providing interest-free loans to fund initial consultant engagement while bank account is set up.

Present: Daniel, Ward, Victor, Ben, Michelle, Peter, Pablo

Board Meeting (Members Approval)

Brief session to approve 49 collaborators as association members. Quorum confirmed with 5 board members present; unanimous approval.

Present: Daniel, Chris, Pablo, Victor, Ben

Board Meeting

Confirmed volunteer DPO appointment. Approved consultant proposal subject to lawyer review. Agreed on 10% VAT strategy saving approximately €50,000. Discussed MetaLeads selection process and early funding options.

Present: Daniel, Chris, Pablo, Peter, Ward

Community Meeting

Recording was unfortunately lost due to a technical issue. Detailed meeting notes are not available for this session.

Board Meeting

Adopted Discord + spreadsheet for task management. Committed to publishing sanitized meeting notes for radical transparency. Approved contributor's agreement and code of conduct. Engaged consultant for one month to confirm vendors and event viability.

Present: Daniel, Ben, Peter, Pablo, Ward

First Community Meeting

Board presented the association's formation, the plan for a 2026 event, and how to get involved. Community questions on go/no-go decision, budget, external relations, and lead roles. Full transcript and chat log available.

Attendees: ~30-40 community members including board, leads, and camp leads

Board Meeting

Discussed operational roadmap and trademark requirements. Established managed membership growth and identified Build & Strike and City Planning as critical early roles. Prepared for community call.

Present: Daniel, Ben, Chris, Pablo, Peter, Ward, Victor

Board Meeting

Decided to announce the association independently with self-reliance strategy. Registered nobodies.team domain and scheduled community meetings.

Present: Ben, Chris, Daniel, Pablo, Peter, Ward

Board Meeting

Established digital infrastructure (Google Workspace, Discord). Formed external relations work group. Affirmed intent to make the 2026 event happen. Clarified land acquisition as separate from association.

Present: Daniel, Peter, Pablo, Ward, Victor, Chris, Ben

First Board Meeting

Inaugural meeting. Agreed on statutes amendments, General Assembly procedures, and unanimous support for pursuing the 2026 event. Set twice-weekly meeting cadence.

Present: Daniel, Chris, Pablo, Peter, Ben, Ward, Victor, Michelle