Board Meeting

Discussion Summary

Operational Status

The board discussed the status of key operational requirements. Three priority items were identified: community communication channels, containers (operational tools and infrastructure), and event naming. The board agreed to engage the association's GDPR advisor to help draft legally compliant approaches for personal data matters.

Community Meeting Preparation

The board reviewed and finalised the agenda for the community meeting scheduled immediately after. Agenda items included: production update, barrio survey results presentation, Humans app demo, Governance Working Group update, operational update, bank account status, and membership recruitment.

Consultant Attendance at Board Meetings

The board discussed inviting the production consultant to attend board meetings to stay informed about decisions affecting event operations. It was agreed to invite her to the Monday meeting first, then evaluate whether attendance at both weekly meetings would be useful.

Communications Lead Access

The board discussed providing the Communications lead with access to board-level documents and conversations so they can handle external communications more effectively. Concerns were raised about personal data security on the board drive. The board agreed that a proper handling policy for personal data needs to be drafted before granting broader access.

Community FAQ

The board agreed on the urgent need to publish a Frequently Asked Questions document to address information gaps in the community. The approach will be to start with a minimal FAQ and add questions iteratively as the community raises them. Each new answer would go through the standard review process.

Board Expansion and Diversity

The board discussed its commitment to recruiting more diverse board members. Under the current statutes, the board can call a special assembly to elect additional members, with a required 45-day notice period. The board agreed to communicate to the community that candidates are welcome to express interest, so the election process can be initiated when appropriate.

Event Name Selection

Without access to the “Nowhere” trademark, the association needs an event name for ticket sales. The board agreed on a process: (1) open a form for community name suggestions, (2) select the top sensible options, and (3) hold a vote among approved volunteers registered in the Humans app. The form would be shared at the community meeting.

Donations

A suggestion to include a call for donations was postponed until the association's bank account is operational, expected within the next week.

Action Items

• Peter: Ask GDPR advisor about drafting a PII handling policy for non-board members needing access to sensitive documents
• Daniel: Refresh the anonymised FAQ draft and share with Peter and Pablo for urgent publication
• Daniel: Publish anonymised barrio survey results on the website after sharing at the community meeting
• Pablo: Create a form for community event name suggestions

Open Items for Future Meetings

• Asset procurement progress
• Event name vote (once suggestions are collected)
• Bank account confirmation
• Full membership criteria
• Board expansion election timeline