Community Meeting

Overview

Fifth community meeting of the Nobodies Collective Asociación (NCA). Updates on event site options, organisational infrastructure, pre-production readiness, ticket sales strategy, the board’s Go/No-Go statement, volunteer recruitment, and marketing.

Key Topics

New Site Option (Pablo)

• Presented a potential alternative site: larger area, lower cost (~10,000 EUR for 60% of the area)
• Would require significant infrastructure investment if used this year: lightning rods, land flattening, road construction, city planning adaptation, barrier and power system changes
• General consensus is to continue with the current site this year but hold a Meta Leads meeting to formally evaluate
• Future equipment purchases can be planned with the new site in mind

Legal and Organisational Infrastructure (Pepe)

• Legal workstreams in progress: intellectual property guidelines (framework in 2–3 weeks), GDPR compliance (Pepe appointed Data Protection Officer), contractual arrangements for ticketing
• Detailed breakdown with 3–6 month timelines to be presented at next community call

Event Name

• The community is choosing a name for the event (26 options, poll closing 6 March)
• Community members asked not to refer to the event using names belonging to other organisations

Membership vs. Collaborators Clarification

• Association members must sign up on the NCA website
• Barrio members only need basic contact information
• FAQ posted on Discord explaining differences between members, collaborators, and volunteers

Shift to Pre-Production Mode (Daniela)

• Symbolic shift from assessment phase to pre-production mode announced
• All leads and interested community members called upon to increase involvement
• Milestones and decision points to be defined the following week

Ticket Sales Strategy

• Ticket launch targeted for the following week
• Urgency noted: competing events going on sale around the same time
• Relying on informal community networks for outreach
• Tiered pricing to incentivise early purchases being discussed but not finalised
• Organisation reserves the right to use tools like deadlines or caps if needed
• Refund policy for early buyers being developed, tied to ticketing milestones

Go/No-Go Statement (Ben)

• Board released a detailed statement on Discord
• Decision to proceed was not taken lightly; full range of community opinions seriously considered
• Moving ahead viewed as an opportunity to build strong foundations for the association
• Board members noted their personal legal stakes, reinforcing commitment to responsible decision-making

Risk Management and Financial Planning

• Potential scenarios discussed: pandemic, adverse legal advice, extremely low ticket sales
• Financial risk managed through tiered budgeting: scaling expenses based on actual ticket sales
• Milestones and decision points being defined the following week

Volunteer Recruitment

• Focus on making it easier for new volunteers to find roles
• ClickUp list being updated with clickable role descriptions
• FIST volunteer platform to open before ticket sales
• Come & Play downsizing camp activities to free capacity for NCA shifts
• Push planned for more volunteer sign-ups from camps

Marketing and Outreach

• No budget for paid marketing currently
• All participants encouraged to act as ambassadors
• Gamified referral system suggested
• Logo competition underway; creative flyers suggested as grassroots tools

Communication Channels

• NCA developing independent communication channels
• Community-led groups are fair game for individual posts
• Guidelines for communication channels being released by Pepe

Official Burning Man Regional Status (Michelle)

• BM Regional status offers benefits including website listing, European Leadership Summit invitations, and potential support
• NCA exploring regional status; some members attending ELS in April

Transparency and Community Participation

• Strong community engagement noted: ~75 people on weekly calls with real decision-making access
• Technical planning discussed: unified power grid, build optimisation, inter-grid communication, knowledge documentation

Action Items

• Pepe — Prepare detailed legal workstreams breakdown with timelines for next call
• Pepe — Release communication channel guidelines
• Daniela — Coordinate volunteer meeting and resolve ClickUp issues
• Daniela — Define pre-production milestones the following week
• Daniel — Push for more volunteering from camps
• Ward — Organise Meta Leads meeting to evaluate new site
• Board — Finalise ticket pricing, quantity, and refund policy before launch

Next Steps

• Ticket sales launch (target: following week)
• Name vote closes 6 March; chosen name to be announced
• Meta Leads meeting to evaluate site options
• Pre-production milestones and decision points defined
• FIST volunteer platform opens
• Board finalises tiered budgeting approach
• NCA explores official BM Regional status